some helpful tools
for online gathering
Our team has spent time researching different tools and resources for online gathering and virtual events. Below are a few of our findings. This is by no means an exhaustive list and we encourage users to continue to explore the options out there that best fits their event needs and budget constraints. Please reach out to our team for additional help in planning your next online meeting by emailing stephanie@lookingglasscreative.net.
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Large Gathering Platforms (10-1000)
ZOOM
Various options / flexible platform. Good for small groups, large webinars, education, etc.
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Attendees: Up to 1000
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Pricing: Free Package available
$14.99-$150/mo for Pro Packages
BLUE JEANS
Good for corporate meetings and non-profits. Can be for large events as well.
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Attendees: Up to 1000
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Pricing: Starts at $9.99/mo
Event packages for $499
WEBEX
Flexible platform for video conferencing, webinars, and training.
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Attendees: Up to 200
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Pricing: Free Package Available
$13.95-$26.95/mo for Pro Packages
Virtual Conference Platforms (50-5000)
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ATTENDEASE
Corporate events, multi-track sessions, registration, etc. Doesn't include video software.
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Attendees: Up to 5000
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Pricing: Special pricing until Apr 15
$299-$499 for up to 2999 attendees
BRELLA
Software to put video conferencing links into interactive agenda. Matchmaking software available.
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Attendees: Up to 5000+
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Pricing: Varies depending on
package
ON24
Corporate events, personalized video platform. Includes analytics and other personalized features.
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Attendees: Up to 5000
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Pricing: Varies depending on
package
VFAIRS
Virtual expo for conferences and trade shows. Simulated conference space and custom user interface.
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Attendees: Up to 500+
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Pricing: Varies depending on
package
WORKCAST
Virtual conference platform with simulated expo, rooms, etc. Includes custom video platform. ​
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Attendees: Up to 5000+
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Pricing: Starts at $149/mo
$499/mo for up to 5000 attendees
Free, Social Platforms (2-10)
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GOOGLE HANGOUT
Free version available for all Google accounts.
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Attendees: Best for up to 10
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Pricing: Free!
Other versions available in G Suite
FACEBOOK
LIVE
Free social video platform available for all Facebook accounts.
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Attendees: Best for up to 10
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Pricing: Free!
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HOUSE
PARTY
Free mobile app for video calls. Includes fun games and filters.
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Attendees: Up to 8
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Pricing: Free!
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GOOGLE ARTS+CULTURE
Explore museums, food, people, art, and music from around the world. Augmented reality and fun searches make it easy and engaging.
VIMEO
TOOLS
Vimeo offers great online tools, such as live streaming, video collaboration, and more.
Learn more below.
JITSI
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Multi-user, online, open source, free video conferencing platform. Make custom video conference platforms using coding.
SLACK
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Slack is an online, collaborative, professional messaging platform. Great for teams working from a distance.
YOUTUBE
LIVE
Free platform for live-streaming events. Great for concerts, announcements, and more.
Learn more below.
OBS
STUDIO
Free and open source platform for video recording and live streaming. Supports collaboration and integration with other apps.
Tips for Virtual Meetings
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Select a good place to take the video conference, ensure there is good lighting and no distractions in the background.
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Mute yourself when not speaking.
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Be on time.
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Ensure your technology works correctly – log on and test early if you can.
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Wear work-appropriate clothing.
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Frame the camera correctly.
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Look into the camera.
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Pay attention – not the time to check email!
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If you are taking notes, take them on paper, so you are able to focus your attention on the screen.
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If you are the leader, manage expectations. Help guide the conversation, help call on people.
Articles on How to Gather, Virtually
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